Others

All industries in the US are affected by auditing requirements with regards to bookkeeping, and more specifically, sensitive information archival. All Industries are Affected by Sarbanes-Oxley Act of 2002 All records, including e-mails and other electronic records, must be kept for at least five years. Similar obligations holds true with regards for the Fair Labor Standards Act, National Labor Relations Act, Employee Retirement Income Security Act of1974, Americans with Disabilities Act , Occupational Safety and Health Ac, Title VII of the Civil Rights Act of 1964. The SEC 17 CFR Part 210 Work papers and others documents related to audits of Financial statements must be retained for seven years. According to SEC Rule 17a-3 and 17a-4 some business records must be kept for at least three years, including memos, e-mails and other correspondence. Healthcare HIPAAA variety of e-mails and documents such as contracts with business associates, communications from patients, authorizations and consumer complaints – must be kept for six years. Similar considerations holds true for (DoD) Department of Defense and USGAAP.

The European Community is currently introducing the new IAS/IFRS legislation which is equivalent to USGAAP. France and Belgium are about to issue laws similar to SEC 17a.

Although these rules are already in effect , there is still confusion in the market about compliance; if and to what extent they effect the companies? But the rules are clear and penalties have already been assessed!

For more information about SEC 17-4 (the) archival requirements (list) and how iMARC meets them, click on Mandalax Email Archival compliance SEC 17a-4 Table.pdf If you want to know more about the current legal requirements in Italy, France Sweden Spain and how iMARC can help you to solve your email archiving needs a workshop can be arranged
-please refer to the Mandalax local office in your country.